Registration, Payment and Cancellation

• Registration: Please use our registration platform on our website to register your child for camp.  If you have any questions about registration, please give us a call at (312) 520-7500.  We are happy to offer a 5% discount for siblings who registered at the same time and for the same week of camp.  Please make sure to register both children at the same time, as we are unable to retroactively apply the discount.
  

• Cancellation and Refund: Payment for camp is due in full at registration.  Prior to May 1st, we are happy to provide a full refund.  After April 30th,  2024, we will only provide a 50% refund of the registration price no matter the reason – sickness, death in the family, change of plans etc.  We are a small business and use the camp funds to pre-purchase supplies and reserve staffing.  The only time a refund is provided is in the event Green Explorers Club needs to cancel camp.  In this case a full refund of the registration price will be provided to the customer.
• Transfers, Make-Ups and Sick Days: While we cannot offer refunds for summer camp after May 1st, we are happy to transfer your space to another child provided he or she meets age requirements.  In order to make the transfer, we require at least one week’s notice.  In the event your child is sick, we will do our best to accommodate a make-up day if we have a space available.  We are unable to provide refunds for sick or missed days of camp regardless of the reason.

• Waitlist:  If a camp you’re interested in is full, you may add your child(ren) to the waitlist.  If and when spots open up, we will move the through the waitlist in the order of who joined first.

Photo Policy

I understand that Green Explorers Club will periodically use my child's photograph publicly to promote Green Explorers Club programs and events. I understand that the images may be used in parent email updates, print, online publications, websites, and Green Explorers Club social media pages. Green Explorers Club will not use any names in public spaces when showing Green Explorers in action.

Liability

VOLUNTARY PARTICIPATION: As a Green Explorers Club student (or parent/guardian of a student), I have voluntarily chosen and requested (my minor child) to participate in camps and classes offered by Green Explorers Club and I (and/or my minor child) am (are) under no obligation to continue the camp and/or classes.

ASSUMPTION OF RISK: Outdoor activities and interactive projects can carry certain risks that can result in injury, both minor and major. I voluntarily assume and accept all risks and potential hazards involved in the Green Explorers Club camps, classes and workshops and related activities provided by Green Explorers Club. I understand that I am strongly advised to obtain comprehensive medical insurance prior to engaging in this activity.

RELEASE: In consideration of my (my minor child’s) willingness to participate in the classes and camp offered by Green Explorers Club, I am waiving the right to file any claim or lawsuit against Green Explorers Club, its employees, members, officers, directors, agents or representative for any injury or damage resulting from my (or my minor child’s) participation in all Green Explorers Club activities or all related activities, including, but not limited to, claim of injury, damage to facility, equipment, supervision, including negligence or acts of omission by Green Explorers Club employees, members, officers,

KNOWING AND VOLUNTARY EXECUTION: I have carefully read this agreement and fully understand its contents. I am aware that this is a release of liability and a promise not to sue Green Explorers Club or its employees, members, officers, directors, agents or representatives and I sign this agreement of my own free will.

INTEGRATED AGREEMENT: This Liability agreement supersedes and replaces all previous agreement between parties concerning this event, whether written or oral. directors, agents or representative.

Behavior Policy

Every child is expected to treat all other Green Explorers with respect. If a child has difficulty meeting this expectation, parents will be called upon to assist. In the rare event that a child is sent home for disciplinary reasons, all remaining fees for the class package are non-refundable. Physical violence or repeated bullying toward another children, or our staff, will result in an immediate dismissal from our programs. 

We also expect children to act respectfully at all times when they are on our property or participating in our programs around the city. 

Examples of unacceptable behavior:

1. Refusing to follow behavior guidelines or Green Explorers Club rules.
2. Stealing or damaging property (personal or camp property).       
3. Regular refusal to participate in activities or cooperate with staff. 
4. Regular disruptive behavior causing the experience of other Green Explorers to suffer. 
5. Leaving a program without permission. 
6. Endangering the health and safety of an other children and/or staff. 
7. Teasing, making fun or bullying of other Green Explorers or staff. 
8. Using profanity, vulgarity or obscenity. 
9. Fighting of any kind.

Please disclose any situations or medical conditions that might impact your child's participation and ability to follow these guidelines prior to registration so that we can discuss if our camp is a good fit for your family.

Field Trip Permission

Green Explorers Club is excited to get outside and take a hands-on approach to learning about nature and sustainability!  During some of our camps, we like to take our campers on field trips to provide a real-world experience that goes along with what we are learning in the studio.  Field trip examples include, but are not limited to: nature walks in the neighborhood, riding CTA, field trips to the lake and various parks in the city. In the summer of 2024, we expect to take field trips to the Chicago Botanic Gardens (the week of June 10^th) and the Lincoln Park Zoo (the week of August 5^th).

By checking the box below, you agree to give Green Explorers Club permission to take your child(ren) on a guided field trip while he/she is enrolled in our camp.

Health and Wellness Policy

• No Nut-Policy: I acknowledge and understand that Green Explorers Club has a NO NUT policy requirement for all participants. We take allergies very seriously and we ask that you please do not pack any peanuts, tree nuts, or any types of nut-related products to camp or class.

• Sickness: If your child is sick, COVID or not, please do not send them to camp.  If a child is showing signs of sickness, has a fever or is vomiting while at camp we will contact you for immediate pick-up.  To keep from spreading the illness, please do not send your child back to camp unless he or she is fever and symptom free, without medication, for 24 hours.  

Age Restrictions

All our full day camps are open to children ages 5-10 years old.  Please understand that these age guidelines are not only because of what our business license will permit, but also because we want to ensure that all children can participate in our activities without a lot of hands-on help. 

While we understand younger siblings might want to participate, that your four-year old might attend full-day school or that you need to have both kids in one place, we appreciate your honesty about your child’s age.  If we discover that an enrolled child is younger than five, we reserve the right to un-enroll the child without refund.   We will offer our half-day camps for 4-7 year olds from 9am-12pm beginning in 2024.

Pick-Up and Drop-Off & Before and After Care

Full-day camp runs from 9:00 am until 3:00 pm. Drop-off for camp begins at 8:45 am - doors will be locked until then.  Pick-up for camp begins 15 minutes prior to the end of camp and ends 15 minutes after.  We understand that traffic in the city is unreliable, and schedules run late, if this is the case, please give us a call to let us know.  After 3:15 pm, you will be charged a late fee of $20.  

Sprouts Half-Day Camp runs from 9:00am until 12:00pm.  Drop-off for camp begins at 8:45 am - doors will be locked until then.  Pick-up for camp begins 15 minutes prior to the end of camp and ends 15 minutes after.  We understand that traffic in the city is unreliable, and schedules run late, if this is the case, please give us a call to let us know.  After 12:15 pm, you will be charged a late fee of $20.   

We do offer an after-care add-on to the camp day from 3:00-6:00pm.  You can register your child(ren) in advance and for the whole week during registration for $150.  Once camp begins, you may add-on the daily rate of $35/day.  

Please understand that the end of the day is a busy time for our staff as they are cleaning and prepping the studio for the following day.  All staff leave for the day at 6:30. We appreciate your understanding of this and respect for our pick-up policies.